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15 cool features you should be using in Office 365 and Microsoft 365

October 25, 2021

microsoft Office 365 and Microsoft 365

Microsoft 365 and Office 365 comes with a full list of features that will make you and your colleagues more productive.

Microsoft 365 is designed to work as an ecosystem rather than an assortment of separate applications. Appropriately combined, Microsoft 365 provides businesses with a comprehensive, all-in-one digital workspace, including communications, cloud storage, backup and syncing, and productivity apps.

Are you a big fan of Word, Excel, PowerPoint, OneNote, Publisher or Outlook? Do you often use Skype for Business, and OneDrive or SharePoint? Check out these cool new features.

1-SharePoint Communications

you can now use SharePoint Hub Sites to Keep employees informed and engaged by providing a shared place to securely view and collaborate on content and to connect and communicate with colleagues. Personalize, share, and manage organizational news and shared content to drive organizational efficiencies securely on any device.

2- Skype chat

Microsoft has already begun rolling this feature out to users and it lets you easily chat with document collaborators through Skype. The best part? Even if you leave the document, you can continue the conversation through Skype on your mobile device or computer.

3- Side-by-side collaboration

Real-time collaboration in PowerPoint and the ability to move attachments to the cloud in Outlook announced as a new chat-based workspace for Office 365 users. You can observe the activities of the members and check up on changes made as it happens.

4- OneDrive Files-On Demand

Files On-Demand allows access to all of your files without using storage on your device. This means you can view all the files that you have synced without having them on your device. With this feature, you don't need to change the work because you see your cloud files just like your regular files.

5- Efficient file linking

One of the easiest Office 365 features today is the capacity to link files to each other as opposed to attaching them by email. You will never have to compress files into zip files again. Save your files to the cloud, and then send the links to whomever you want to send them to.

6- Yammer

You can think of Yammer as being the Facebook of the corporate world. An extremely inclusive Facebook, where friends are replaced with colleagues, ads are replaced with corporate reminders, and updates are related to events, questions, and problems colleagues are trying to solve.

7- Auto-tagging and OCR

OneDrive is an excellent content collaboration service within Office 365. It allows users to store files, share content when needed, and collaborate on documents with colleagues or external users. OneDrive will automatically scan and tag people in pictures. That saves a lot of time from having to manually tag them one by one.

8- Turn notes into text

If your computer has a touch screen, you can use OneNote to handwrite notes instead of typing them. This is useful if you can write better or faster than you can type, and OneNote includes a handy conversion tool so you can change handwritten text into typed text. This is useful if you want to share your handwritten notes in a more legible format with other people.

9- Share files as a link

OneDrive allows for easy storage and sharing from anywhere. To share a file or folder with someone, you generate a sharing link on OneDrive. OneDrive automatically generates this link and stores it on the Clipboard.

10- Edit a PDF in Word

Microsoft Office is undoubtedly one of the most important programs to create or edit Office documents, spreadsheets, and presentations. For all those who do not know, there is no separate Microsoft PDF editor or Microsoft PDF writer available, but the famous built-in word program can be used to edit PDF files.

11- Audio conferencing preview

Microsoft Office 365 Audio Conferencing adds dial-in conference options to your Teams meeting. With Audio Conferencing, you and your meeting participants can join a conference even if you don’t have access to the Microsoft Teams app. You can also host an audio-only conference.

12- Clutter in Outlook

Clutter is an Office 365 email filtering feature designed to move low priority messages out of your Inbox and into their own folder titled Clutter. Clutter utilizes actions you have taken in the past to determine the messages you’re most likely to ignore. It then moves those messages to the Clutter folder.

13- Mouse as a laser pointer

This laser pen feature is a built-in Microsoft PowerPoint feature (you don’t need to buy or download anything extra) that you can use to highlight things during your presentations and webinars. The reason a laser pointer is useful during a presentation is that it allows you to focus your audience’s attention on a specific aspect of your slide.

14- Smart Lookup

Smart Lookup is a way to research words or phrases in your document instantly. This feature automatically finds information on the Web using Microsoft’s Bing search engine without forcing users to open up an Internet browser and run a search manually.

15- Map conversion

It’s the ability to create maps within Excel. To do this, all you need is data divided into geographic areas (such as sales by country or by state); when you go to create a chart, you'll see "filled maps" as a recommended choice. This brings up a map in different colours displaying the data.

Do you want to know how Office 365 can meet your business requirements? contact us today.

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